microsoft office – Objective Technologies

Microsoft Word tips to help you work smarter

Objective — Mon, 26 Dec 2022 21:00:51 +0000

Microsoft Word is one of the most widely used office suites by businesses around the world. However, many users don’t know about its various features that can help them become more productive. This article will provide a comprehensive guide on how to maximize the potential of Microsoft Word to improve productivity.

Use Grammarly for Windows

Microsoft Word might be great for identifying spelling and grammar mistakes, but it can’t guarantee error-free writing. To take your content to the next level, try Grammarly for Windows. Not only does it check for basic errors, but it also reviews the clarity and engagement of your content.

Hide the toolbar

To ensure a distraction-free writing session, you can easily minimize the toolbar located at the top of your screen by pressing Ctrl + F1. To make the toolbar reappear, just press Ctrl + F1 again.

Tell Word what to do

While many of Microsoft Word’s features are easily visible, others require a bit more digging before you can find them. Thankfully, newer versions of Word come with the Tell Me. This feature lets you enter search words or phrases in a text box that says “Tell me what you want to do” to perform an action, find features, or get help on how to complete your task.

Track only the changes you make

If you work with other people on a single document, you should be familiar with the Track Changes feature. It allows you to see every change made by others working on the document. Microsoft recently updated this feature, which allows users to only track their own changes.

This is a fantastic option for those occasions when tracking everyone else’s modifications isn’t necessary, and all you want is to see your own progress. Here’s how to use this feature:

Click on the Review tab on your Word document.
Click on the Track Changes button and choose the Just Mine option.

Save and reuse images, texts, signatures, and more with Quick Parts

If you find yourself typing or inserting the same thing multiple times in your Word document, then you should try using Quick Parts. This feature allows you to save and reuse images, texts, signatures, tables, and more. It streamlines your document and email workflows by speeding up repetitive tasks.

Here are the steps for using Quick Parts:

Creating a Quick Part

Choose the words, images, or other elements you want to save on your Word document.
Click Insert > Quick Parts and choose Save Selection to Quick Part Gallery.
Change the name of your chosen element, and click OK to save your changes.

Adding a Quick Part to your document

Place your cursor in a spot where you want to add a Quick Part.
Click Insert > Quick Parts and click on the word, phrase, sentence, or image you want to add to your document.

If you’re looking for other ways to leverage Microsoft Word and other Office apps to boost your productivity, give us a call today.

Published with permission from TechAdvisory.org. Source.

Maximize your Microsoft Word subscription with these tips

Objective — Wed, 13 Oct 2021 20:00:15 +0000

Microsoft Word is synonymous with document processing, which isn’t a surprise given its ubiquity and reputation for being user-friendly. Yet, many users are still surprised to learn that it has plenty of useful features, albeit ones that are hiding in plain sight. Here are some of them.

Work online

Don’t have the Word app on your computer, tablet, or smartphone? Go to office.com, sign in with your Microsoft account, and open Word Online, the web version of Word. This is particularly useful for users who have limited free storage space on their devices, as the Word app can be pretty hefty in terms of storage space (2.11 GB for Windows and 1.2 GB for Mac). It allows for the same level of functionality without the storage burden.

Collaborate effectively

You and your colleagues can now edit the same Word document simultaneously and in real time. Simply save the document to your Microsoft OneDrive account, click Share, and send the link to the file to your coworkers. People with the link can access and edit the document using the Word desktop app or Word Online.

Maintain editorial control

Use the Track Changes function of Word to monitor all edits made to your document. To turn on Track Changes, click on the Review tab, and then select Track Changes. You will then be able to view all changes made to the file by every user, and you will also have the ability to reject or accept suggestions and edits as you see fit.

Use Smart Lookup for research

The Smart Lookup feature helps you do online research while you’re working on a document — no need to open another tab and type in a query. Simply highlight and right-click the word or phrase you want to look up, and select Smart Lookup from the menu that appears. Word uses Microsoft’s Bing search engine to conduct a search on the selected word or phrase, and displays the results in a pane that appears on the right side of your screen.

Format your documents

The Styles gallery contains predefined formatting options for text. You can also add your own styles, or those you use frequently, to the gallery. By saving your own style preferences, you can apply them anytime without having to manually format everything. Just follow these steps:

Select the text you want to format as a new style (e.g., a heading or a certain phrase).
Specify the formatting you want on the mini toolbar that appears. For instance, click Bold and Red if you want the text to appear as such.
Click the More arrow in the lower-right corner of the Styles gallery. Select Create a Style. This will open the Create New Style from Formatting dialog box.
Give the style a name and click OK. Your new style will appear in the Styles gallery, ready for you to use anytime.

Search and use images quickly

With Word, there’s no need to open your browser to look for images for your document. Just place the cursor in the area where you want to insert the photo, click the Insert tab and select Online pictures (type “clip art” in the search box if that’s what you need), select an image, then click Insert.

Edit PDFs

Word’s PDF editing function allows you to make quick changes to PDF files without having to download and use a PDF editing app or software. But before you can edit a PDF file in Word, you have to convert it to a file format that Word can display. To do that, follow these steps:

Click File > Open > Browse
Choose the PDF file you want to edit, then click Open
Click OK to make a copy of the PDF file and convert its contents into a format that can be opened in Word. (Note: The original PDF will be preserved.)
Make edits to the copy of the PDF file.
When you’re done, click File > Save as > PDF

Microsoft is constantly rolling out nifty new features for its popular word processor. To stay updated on the latest Word features and functionalities, reach out to our Microsoft experts now.

Published with permission from TechAdvisory.org. Source.

Simplify note-taking with OneNote

Objective — Wed, 01 Sep 2021 20:00:45 +0000

OneNote, the hidden gem of Microsoft Office, has your digital note-taking needs covered. This software is essentially a digital notebook that allows you to organize or visualize your ideas using text, video, audio, and other multimedia sources. Here’s how you can get the most out of this powerful app.

Organize your digital notebook

While both Microsoft Word and OneNote let you create text-heavy documents, they store and display saved information differently. Word displays one document at a time, while OneNote can show you all your documents at once.

When you open the desktop version of OneNote for the first time, it shows you a default Notebook called “My Notebook.” If you want to create another Notebook, click on the < button beside the name of your current one, then choose +Notebook at the bottom of your screen.

You can customize a Notebook by separating it into subcategories called Sections, which are like dividers in a physical notebook. For instance, you can dedicate one Section for notes regarding a particular client or product. Sections are shown as color-coded tabs along the top of the screen, next to the name of your Notebook. You can add more sections by clicking on +Section at the bottom left of your screen.

You can add individual pages to a Section by clicking +Page, and you can use this feature to separate information. For example, you can add pages pertaining to a client’s contact details, project statuses, and billing information.

You can rename your Notebook, or any Section or Page, by right-clicking on it and choosing the rename option.

Start experimenting

There’s no hard-and-fast rule to enjoy OneNote because each person’s note-taking habits are unique. It’s best to try out all the features and decide which are most useful for you. Here are some things you can try:

Add tags to your notes so you can search for them efficiently.
Instantly turn your drawings into shapes or text using the Ink to Shape and Ink to Text functions, respectively.
Solve equations by using the Ink Math Assistant (which can help you graph or solve math problems).
Use Immersive Reader to read texts out loud.
Write on a web page in Microsoft Edge and save your annotations to OneNote.

Keep in mind, however, that these work only in OneNote for Windows 10. If you’re using an older version of the app, you’ll need to upgrade to the latest version to enjoy these features.

Share your OneNote

So you’ve created a detailed plan for an upcoming event complete with visual pegs and handwritten instructions and you want to share this with your team. That’s as easy as pie with OneNote. Just go to the upper right corner of your ribbon, click on the Share button, and type in the email addresses of the people to whom you wish to send your notes. You can also set the sharing permissions to either “can view” or “can edit,” giving you more control over your data.

OneNote has numerous features and it can take months for you to master all of them. Call us today, and we’ll make sure you’ll get the hang of OneNote in no time.

Published with permission from TechAdvisory.org. Source.